Required Document Checklist

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If you are new to the travel nursing profession, you will quickly learn that there is a ton of paperwork involved.  It’s important to keep your records up-to-date and organized. We have provided a list of required documentation below that will help make your employment process a little easier. If you are a seasoned traveler, you may want to occasionally check the list to make sure your documents are up to date.

  • Driver’s License
  • Marriage License (for insurance purposes)
  • Social Security Card
  • Copies of all active professional licenses
  • Documentation and/or titers for:
    • Rubella
    • Rubeola
    • Varicella
    • Hepatitis C
    • Hepatitis B or declination form
    • Mumps
  • Documentation of annual flu vaccination
    • If you don’t have documentation your company may allow you to sign a waiver. The facility may require you to wear a mask if that is their policy.
  • Documentation of your last two-step PPD. Documentation of any subsequent PPDs.
  • Documentation of physical completed by medical doctor within the last 12 months
  • Documentation of Respirator Fit Test
  • Current BLS card issued by American Heart Association
  • Current other certifications that are generally required for your speciality; ACLS, PALS, TNCC etc. Most agencies/facilities require these certifications through the American Heart Association
  • Provide contact information or written documentation of references
  • Original, sealed copy of your college transcripts-check on your college's website to see if you can get your transcripts sent directly from the school. This is a time saver and usually only costs $10-$15 per transcript.
  • Keep an up to date resume.

Staying organized tips:

  • In today's world of technology, I think it’s safe to assume that most travelers use a smartphone. There are a couple of apps that you can download to keep your documents organized and easily accessible from wherever you are. Turboscan is a free app that allows you to take picture of a document using your smartphone camera, then send it as a PDF or JPEG file via email. You can also open the document with another app called JotNotFax. This allows you to send the document via fax to anyone from anywhere. These two apps alone can keep you organized and can streamline the application process.
  • Set up a reminder on your smart phone for when certifications and licenses are due to expire. You don’t want to be caught off guard while on assignment with an expired license or certification. If your certifications are close to being expired, check with your manager at the hospital. Many times they will allow you to attend one of the hospital’s courses.
  • After each assignment that you complete, enter the specific information for that assignment in your resume so you don’t run the risk of forgetting manager names, reference names, computer system used, etc.

Did we miss anything? Feel free to share anything you think should be added to the list in the comments below.